Job Title: Event Co-ordinator
Division: AHEAD
Reports to: Event Manager
Location: Hybrid (Minimum 3 days per week in Stockport office)

The Event Co-ordinator role presents a unique opportunity to work within a dynamic media company, catering for an exciting, vibrant industry.

Sleeper Media is seeking an Event Co-ordinator to support the Event Manager with the end-to-end event planning and on-site execution of the AHEAD Awards and Sleeper Sessions. There will be the opportunity for overseas travel.

We are the leading media brand in the international hospitality design industry. We create world-class events and magazines, serving an audience of highly influential creatives who deliver incredible hospitality experiences for their guests around the world.

Our products live up to the high expectations of the people who design and develop hotels across the globe – from the coolest new boutique properties to the highest levels of luxury.

Sleeper Media Portfolio:

AHEAD:
A global awards platform for hospitality experience and design, comprising annual awards ceremonies in Singapore, New York, Dubai, London and a Global finale.

Sleeper Sessions:
A two-day programme comprising of a series of meetings and seminar sessions to connect specifiers and suppliers. Previously held in Tróia and Langkawi, with the next event soon to take place in Ibiza.

Sleeper Magazine:
The leading international B2B publication for hotel design.

Supper Magazine:
B2B publication for global hotel F&B.

Starboard Magazine:
B2B publication for mobile hospitality in all its forms – on water, on land and in the air.

Our parent company, Mondiale Media, is a market-leading publisher of B2B magazines and organiser of events for the hospitality, technology, and design industries – covering everything from rock ‘n’ roll event production to architectural lighting.

This role will suit someone who is looking to progress their career in international event management.
The ideal candidate will be:

Highly organised:
Comfortable handling everything from scripts to speaker liaison, travel schedules to table plans, all whilst maintaining impeccable attention to detail.

Self-motivated:
Equally capable of working independently, as part of a team, and with our many trusted partners around the world. Initiative is key in this role.

Calm under pressure: Our events often fall close together and as always, there will be last minute changes. Composure and professionalism are a must.

JOB DESCRIPTION
Reporting to the Event Manager, the Event Co-ordinator will carry out a variety of tasks, ensuring our reputation for delivering high quality events across the globe is maintained.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
Event Co-ordination Working with the Sleeper team and external stakeholders to ensure the successful creation, formation and delivery of our events.

Event Production Working with production companies, hotels, host venues and other stakeholders to produce our events to the highest standards.

Stakeholder Engagement Ensuring that the expectations of our sponsors and guests are met whilst maintaining the integrity of our events.

Budgetary Planning Working with the Event Manager to manage and maintain event budgets. Working to identify and deliver revenue growth.

Guest Liaison Communicating essential information to guests, requesting assets and handling day-to-day enquiries.

Venue Liaison Venues, hotels, and suppliers. Working with them to produce the event. Researching new venues for future events.

ESSENTIAL REQUIREMENTS
• Proficiency in Microsoft Office
• Educated to GCSE level or above
• Have previously worked in an events environment
• Experience of event administration
• An understanding of budgeting and commercial awareness
• Able to sustain performance under pressure
• Be willing and able to undertake overseas travel (non-negotiable).

DESIRABLE REQUIREMENTS
• Previous experience working within an international environment
• Experience of working with awards schemes and / or conference programming
• Familiarity with e-marketing systems
• Experience of working with Keynote

PERSONAL ATTRIBUTES
• Enthusiastic, adaptable, self-motivated and keen to learn
• Meticulous attention to detail
• Dynamic individual with an ability to think fast and able to deal with customer needs at very short notice
• Capable of working alongside others and adapting to new challenges
• Willing to assist and support colleagues unprompted to promote the overall growth of the business
• Keen to build an in-depth knowledge and understanding of the industries we work in.

This job description sets out the duties of the position at the time that it was drawn up. Such duties may vary from time to time without changing the general character of the duties or level of responsibility entailed.

To apply, please send your CV and a brief covering letter to Kayley Johnson – k.johnson@mondiale.co.uk